Boilerplate for Your Site

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Boilerplate for Your Site

There are two web pages in your repository site where explanatory text for users is needed ("Submit a Paper" and "Policies"). Boilerplate text for these pages can be found below. Make any customizations you like. TEXT IN ALL CAPS MUST BE CUSTOMIZED. In some instances we have supplied two choices. After you have finished customizing the text, please make sure that all references to "Option 1" and "Option 2" have been removed.

After reviewing and customizing the text, hit the "Submit Your Boilerplate Changes" button. The text will be sent to us to add to your site. If you need to make changes to this text at some point, please send the original and the required changes to .

Identity

Research Unit, Center, or Department Acronym:

Email address of person submitting this form:

Submit a Paper

Who Can Submit
-----------------------
UNIT NAME only publishes materials about work conducted under the auspices of UNIT NAME. For additional information, please contact SYSTEM ADMINISTRATOR E-MAIL ADDRESS [A GENERIC E-MAIL ADDRESS IS BETTER THAN A PERSON'S INDIVIDUAL ONE].

How to Submit a Paper
------------------------------

1. Make sure your paper is in an acceptable format.  We can accept papers in Microsoft Word, Rich Text Format (RTF), or Adobe Acrobat (PDF).

OPTION 1: 
If you use a word-processing program other than Microsoft Word, look for an "export" or "save as" option in your program to save it as an RTF file. If you have questions, please contact SYSTEM ADMINISTRATOR E-MAIL ADDRESS.

OPTION 2:
We can convert files from some programs into an acceptable format.  Please contact SYSTEM ADMINISTRATOR E-MAIL ADDRESS.

2. Write an abstract for your paper. It can be any length OR IF YOU WANT TO SPECIFY A MAXIMUM, PLEASE DO SO HERE. Please also select keywords. These are words that will help a user locate your paper through a search.

3. Submit the paper by emailing it to SYSTEM ADMINISTRATOR E-MAIL ADDRESS. Include in an email message [OR CREATE A COVER PAGE FOR YOUR PAPER WITH] the following things: abstract; keywords; and name, affiliation (department and university), and email address for each author.

4.  If you have any questions, contact SYSTEM ADMINISTRATOR E-MAIL ADDRESS.

Overview of the Process
------------------------------- 
OPTION 1 (author review):
After you submit your paper, we will create an Adobe Acrobat (PDF) version of the paper. We will then send you a message asking you to approve the PDF version. Please look it over within 5 days [DEFAULT IS 5; OR REPLACE WITH YOUR OWN CHOICE] and reply to SYSTEM ADMINISTRATOR E-MAIL ADDRESS HERE as soon as possible. At this stage, we're unable to make any changes beyond the truly necessary.  You will be notified by e-mail when the paper is posted.

OPTION 2 (no author review):
After you submit your paper, we will create an Adobe Acrobat (PDF) version of it and publish it on the site. You will be notified by e-mail when the paper is posted.

How to Revise Your Paper
----------------------------------
If you publish this paper or a revised version elsewhere, for example in a journal, please send the citation of the new version to SYSTEM ADMINISTRATOR E-MAIL ADDRESS. We will be able to inform repository users about the new version.

If you would like to post a revised version of your paper on the site, please follow the instructions in "How to Submit"; however, please specify when you submit the paper that it is a revision of a previously submitted paper.

Policies

Who Can Submit 
----------------------
UNIT NAME only publishes materials about work conducted under the auspices of UNIT NAME. For additional information, please contact SYSTEM ADMINISTRATOR E-MAIL ADDRESS.

Removal
------------
A paper may be updated or removed from public view by sending a request to the system administrator at SYSTEM ADMINISTRATOR E-MAIL ADDRESS HERE.  However, a citation to the original version of the paper will always remain on the site.

Author Review
-------------------
OPTION 1 (author review):
Authors are asked to review PDFs created from their papers within 5 days [DEFAULT IS 5; OR REPLACE WITH YOUR OWN CHOICE] of being sent the PDF.  At this stage, we're unable to make any changes beyond the rare error that occurs in PDF conversion.

OPTION 2 (no author review):
Authors do not have an opportunity to approve papers they have submitted prior to them becoming publicly available on the site; therefore, please be sure that the paper is ready for public distribution.

Rights and Permissions
---------------------------------
 
Before submitting a paper to the repository, please be sure that all necessary permissions have been cleared. You retain the copyright to your paper and grant us the nonexclusive right to publish this material, meaning that you may also publish it elsewhere.

It is necessary that you agree to the terms of publishing in the repository listed in the author agreement.  [INSERT LOCATION OF AGREEMENT--PDF OR ON WEB--AND PROCESS FOR AGREEING TO TERMS HERE.  THE SYSTEM BY WHICH YOU HANDLE YOUR AUTHOR AGREEMENTS IS UP TO YOU.]

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