• Who Can Join
• Whose Papers Can Be Included in the Repository
• Appropriate Submissions
• Peer-Reviewed Series
• Seminar Series
• Removing a Paper
• Author Review
• Author Agreements
• Persistent Access
• Copyright

Who Can Join
Any University of California research unit (ORU or MRU), institute, center, or department is elegible to join. A UC unit is one governed by the University of California Regents.

Whose Papers Can Be Included in the Repository
Content does not have to be authored by UC faculty to be included in the eScholarship Repository. For example, a unit may use the repository to post papers from a conference they sponsor, which includes faculty from UC and other institutions. All that is required is that the sponsoring unit decides that the content is appropriate for the repository.

Our policy concerning the inclusion of works whose primary authors are undergraduate students at the University of California is currently under review. We are not accepting such works for submission at this time.

Appropriate Submissions
Any content is appropriate if all applicable policies are followed (e.g., copyright), it is technically feasible (the content can be posted using existing format types, etc.), and the sponsoring unit decides it is appropriate. We do not accommodate the posting of bibliographic citations or abstracts alone, without the referenced paper. If you have any questions, please contact us at .

Peer-Reviewed Series
The eScholarship Repository infrastructure also supports peer-reviewed series and journals. If you are interested in using the repository for peer-reviewed content, visit our information page, which will help you decide whether this is the right forum for your scholarship. Your campus eScholarship liaison is also a useful resource.

Seminar Series
A seminar series can be established within any department, center, or research unit participating in the Repository. Creation of schedules and uploading of content is managed by the administrator of the sponsoring unit. If you are interested in hosting a seminar series in the Repository, visit the "About the Repository Seminar Series" page. Any questions can be addressed to .

Removing a Paper
Authors may request that the unit system administrator remove their paper, or a version of their paper. However, once a paper is deposited in the repository, a citation to the paper will always remain. The exception is peer-reviewed series and journals, where removal is not allowed.

For example, if an author decides they don't want a working paper to appear on the repository anymore, they ask the system administrator at their unit to remove the paper, which hides it from public view. Instead of the paper appearing in the repository, there is instead a citation saying that this paper—by this person, published on this date, with this URL—has been removed. This means the URL never disappears, though a paper may be removed.

The repository allows faculty to show the progression of their research, should they so desire. Ten different versions of papers could be posted on the repository, with all of them visible. Or the faculty member could ask the repository administrator to remove the 9 earlier versions, leaving only the most recent one visible. However, in addition to the current version, there would be 9 citations showing that there had been 9 earlier versions available, published on these dates, with these titles, etc.

If a paper is being removed because of subsequent journal publication, please consult the Copyright section below.

Author Review
This is a step whereby authors are given the opportunity to review the PDF after the paper has been uploaded to the system but before it is posted. Since the system can automatically create a PDF from a Word or RTF document, in some cases it's especially important that the author check the PDF one more time. It is up to each unit whether or not they want to have author review. The exception is peer-reviewed series and journals, where author review is required.

Author Agreements
In the agreement signed by the unit director or department chair, the participating unit guarantees that they will obtain certain assurances from their authors. Suggested language for an author agreement is provided.

Persistent Access
The California Digital Library's commitment to provide persistent access to content in the eScholarship Repository applies only to material housed on servers maintained directly or under contract by the CDL. Links and access to content of any format referenced outside the eScholarship Repository cannot be guaranteed by the CDL or eScholarship Repository.

Copyright
Authors retain the copyright for all content posted in the repository. The author agreement specifies a nonexclusive right to use. This means the author is free to reuse the content elsewhere.

If a working paper is published in a journal—either in the same form or, more commonly, in revised form—many journals allow the working paper to continue to be made available, especially when it is for educational/scholarly noncommercial use. Unfortunately, some journals do require that the working paper be removed. Others grant exceptions for something like the eScholarship Repository; they just need to be asked. It is up to the faculty member to check the terms of their agreement with the journal to see what is allowed. Individual journal policies vary widely. The RoMEO Project (Rights MEtadata for Open archiving) has compiled a list of many journals' "Copyright Policies" about "self-archiving."

If you are interested in including a reprint of a journal article on your repository site, the faculty member should check their agreement with the journal to see if it is allowed. If it would not violate copyright, you're welcome to do so.

You are the gatekeeper for your repository site, and it is up to you to decide what is appropriate—as long as it doesn't violate copyright and conforms to eScholarship Repository policies.

For more information on copyright issues as they relate to the topic of reshaping scholarly communication, please see the UC Libraries site.

Any library interested in printing a repository paper for their permanent collection should contact the center, department, or research unit responsible for posting the paper. The unit can then gain copyright clearance from the paper's author/s. Information on how to contact the unit can be found under the "Policies" link for that unit's repository site. Permission does not need to be obtained for linking to repository content.